School Board Update
President Jake Bailey called the Called Meeting of the Olney Independent School District’s Board of Trustees to order at 6:03 p.m.
The meeting has been duly called, and a notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551, and that a quorum of board members was present.
Trustee Barrington provided an opening prayer. The Board reviewed the minutes from the March 23, 2020 regular meeting. Motion by Jeff Harvey Seconded by Dirk Barrington Motion to approve the March 23, 2020 Board minutes as presented. Motion Carried: 7-0
The Board reviewed the March 2020 Schedule of Bank & Investments Report. The Board reviewed the March 2020 Cash Receipts and Deposits Report. The Board reviewed the March 2020 Check Register Report. The Board reviewed the March 2020 Budget Summary Report. Motion by Dirk Barrington Seconded by Len Bernhardt Motion to approve all the financial reports as presented. Motion Carried: 7-0
Dr. Roach presented the March 28th school enrollment data. Elementary school reported an Average Daily Attendance (ADA) of 289.4 students; junior high school reported an ADA of 166.8 students; and high school reported an ADA of 154.5. The District’s ADA year to date is 607.7. The enrollment on March 28th was 656 students. Due to the Corona Virus closure of school facilities, the Texas Education Agency is considering the establishment of a school district’s final ADA as that recorded through the fourth six-weeks attendance reporting period. Dr. Roach reported that the District’s meal program is serving 280-300 breakfasts and lunches daily.
Motion to approve High school and Junior high probationary contracts, subject to assignment, for Gary Harvey, Pradip Dhungana, Rhonda Geter, Kathy Harper, Courtney Wells (11 month), Kevin Kaase (12 month); Dual Probationary contracts, subject to assignment, for Kourtney Holyfield; Term contract, subject to assignment, for Scotte Clark, Charlotte Givhan, Kim Guthrie, Jamey Lane, Nancy Roach, Claire Spivey, Sam Spurlock, Stacy Holub (1/2 time), Rebecca McAnally (11 month), Lani Caffey, Carrie Canada, Michele Carpenter, Mindi Kimbro, Sabrina Laurent, Phyllis Lee, Sherry Livingston, Jina Nickel, Kim Stephens, Will Stewart, Kelley Toney, Haylee Haralson (11 month); Dual Term contract for the 2020-2021 school year, subject to assignment, for Carl Pennington, Mollie Pace, Ashley Ballard; Non-Certified contracts, subject to assignment, for Shelby Correale, Madison Ickert, Casey Keeter (11 month); Motion Carried 7-0
Motion to approve elementary Probationary contracts, subject to assignment, for Kyra McCracken, Carissa Hays, Dixie Harris, Macy Patton, Katie Rowe, Marni Spillers; Term contracts, subject to assignment, for Kathy Baxter, Alyssa Betts, Samantha Blevins, Jan Braddock, Tammy Clark, Kim Cuba, Brenda Doyal, Beth Ferrier, Tami Harvey, Brandi Hope, Dale Lovett, Charlotte Mahler, Judy Mankins, Brook McElroy, Susan McElroy, Staci Meade, Kalynn Philipp, Ashley Register, Jamie Ricketts, Rhonda Rodgers, Shannon Rodriguez, Jennifer Scott, Michael Shelton, Emily Norris, Amber Lockhart (11 month). Motion Carried: 6-0 Jeff Harvey Abstained.
Dr. Roach discussed the Board delegating hiring authority to the superintendent until all positions are filled. Motion by Jeff Harvey Seconded by Kenley Lane Motion to delegate District hiring authority to Dr. Roach, Superintendent, until positions are filled, as discussed. Motion Carried: 7-0
Dr. Roach discussed the most recent information and recommendation from the Texas Comptroller’s Office regarding the upcoming Board of Trustee election. Motion By Dirk Barrington Seconded By Jeff Harvey Motion to postpone the May 2, 2020 General Election to the November 3, 2020 uniform election date as discussed. Motion Carried: 7-0
Dr. Roach discussed the need to apply for a TEA waiver regarding the Teacher (T-TESS) and Principal (T-PESS) appraisal process. Motion By Len Bernhardt Seconded By Theresa McClatchy Motion to approve the Superintendent’s submission of waivers to TEA for those appraisals impacted by circumstances related to the COVID-19 virus, and further move that the Board authorize the suspension of Board policies DNA (LOCAL) and DNB (LOCAL) for the 2019-2020 school year governing the evaluation of certified teachers and administrators for the same reason.
Dr. Roach discussed the high school gym HVAC repairs. All four HVAC units are original to the gym’s construction. Two units are not functioning and cannot be repaired. The quote from Trinity Air Conditioning to replace all four units with more efficient units is $90,778.00 installed. Motion By Theresa McClatchy Seconded By Jeff Harvey Motion to approve the quote from Trinity Air Conditioning to replace all four high school gym HVAC units for $90,778.00 as discussed. Motion Carried: 7-0
Dr. Roach discussed options for future expenditures regarding the high school gym cameras and security systems, field house repairs and security cameras, junior high gym repairs and SUV purchase. Motion by Jeff Harvey Seconded by Kenley Lane Motion to approve expected expenditures regarding the high school gym cameras and security systems, field house repairs and security cameras, junior high gym repairs and SUV purchase within the current 2019-2020 with no reduction of fund balance as discussed. Motion Carried: 7-0
Motion by Kyle Hinson Seconded by Len Bernhardt Motion to cancel regular board business meeting on April 27, 2020. Motion Carried: 7-0