Olney ISD School Board Meeting Updates

The following are highlights from the Olney ISD School Board for October through December. Meeting dates and time can always be found on the Olney ISD website along with the minutes and agenda for all meetings.

A meeting was held on October 25 with the following highlights: Minutes from the September 27 where reviewed and approved, no one registered for Public Comments.

Dr. Roach reviewed the CDC/Safe Return to School Plan. There were no public comments. No budget amendments were presented. The Board reviewed the September 2021 Schedule of Bank & Investments Report. The Board reviewed the September 2021 Cash Receipts and Deposits Report. The Board reviewed the September 2021 Check Register Report. The Board reviewed the September 2021 Budget Summary Report. The Board reviewed the September 2021 Utilities Summary Report. Motion to approve all the financial and utilities reports as presented, Motion Carried: 5-0

ITEMS for INFORMATION & DISCUSSION: Dr. Roach reviewed the district’s enrollment as of September 30, 2021. High school reported 211, down one from last month. Junior High reported 165, up one from last month, and elementary school reported 334, down two from last month. This is a total of 710 which is down two from last month. The average daily attendance for September was 618.

Dr. Roach and Mr. Orsak provided an update on the Child Nutrition/Food Services operations. The district cafeteria staff has been doing an excellent job at doubling the number of meals served. The daily lunch average is 457 meals per day while averaging 410 breakfasts per day. Student participation has increased in October.

Dr. Roach reported TASB Risk Management Fund has finalized insurance payments to the district for the February 2021 freeze damage.

Dr. Roach and the Board discussed various updates and improvements to the district facilities inclusive of baseball and softball fields.

ITEMS for ACTION: Dr. Roach reviewed the Young Central Appraisal District Board of Directors’ nominations. The Board recommended allocating all 672 votes to Jake Bailey, Motion by: Kyle Hinson, seconded by: Jeff Harvey, Motion to allocate all 672 Olney ISD votes to Jake Bailey as discussed, Motion Carried: 5-0.

Dr. Roach reviewed the Throckmorton Central Appraisal District Board of Directors’ nominations with the Board. The Board recommended allocating all 15 votes to Bobby Mathiews, Motion by: Kyle Hinson, seconded by: Jeff Harvey, Motion to allocate all 15 Olney I SD votes to Bobby Mathiews as discussed, Motion Carried: 5-0.

Dr. Roach reviewed the Early Childhood Literacy and College Career and Military Readiness Goals with the Board, Motion by: Jeff Harvey, seconded by: Kenley Lane, Motion to Approve the Early Childhood Literacy and College Career and Military Readiness Goals as presented, Motion Carried: 5-0.

Dr. Roach presented bids for the junior high gym door replacement. Quotes from L&W and Texoma Door, Motion by: Kyle Hinson, seconded by: Craig Mahler, Motion to approve the Texoma Door quote for the junior high gym door replacement and junior high gym, high school gym, and administration office door access control as discussed, Motion Carried: 5-0.

Dr. Roach presented bids for junior high gym, high school gym, and administration office and football field security cameras. Item Tabled, no action taken.

Highlights from the November 16, Olney ISD School Board meeting: minutes where reviewed and approved for the October 16, meeting. Dr. Roach reviewed the CDC/Safe Return to School Plan. There were no public comments.

The Board reviewed the End of Year 2020-21 budget amendments. Motion to approve the End of Year 2020-21 budget amendments for Fund 199 as presented. Motion Carried: 7-0. Motion to approve the End of Year 2020-21 budget amendments for Fund 240 as presented, Motion Carried: 7-0. Motion to approve the End of Year 2020-21 budget amendments for Fund 599 as presented. Motion Carried: 7-0. The Board reviewed and approved all financial reports

ITEMS for INFORMATION & DISCUSSION: Dr. Roach reviewed the district’s enrollment as of October 29, 2021. High school reported 207, down four from last month. Junior High reported 162, down three from last month, and elementary school reported 333, down one from last month. This is a total of 702 which is down eight from last month. The average daily attendance for October was 629.95.

Dr. Roach and Mr. Orsak provided an update on the Child Nutrition/Food Services operations. The cafeteria served a record 1,006 meals on one day in October. The district did not receive the Texas Department of Agriculture equipment grant.

Dr. Roach reported TASB Fall Energy Co-op Pool 2021. The district has entered into an 115 month energy agreement with TASB.

ITEMS for ACTION: Dr Roach reviewed the various quotes for security cameras and access control to district facilities. Texas Fire & Cable provided a quote for $75,850.00. Motion to approve the quote from Texas Fire & Cable for $75,850.00 as discussed, Motion Carried: 7-0.

Motion to approve placing all 15 votes for Bobby Mathiews on the Throckmorton County Appraisal District Board of Directors as discussed, Motion Carried: 7-0.

Dr. Roach reviewed the Young Country Appraisal District Board of Directors. Motion to approve placing all 672 for Jake Bailey for the Young County Appraisal District Board of Directors as discussed, Motion Carried: 7-0.

Dr. Roach and Dr. Bennett discussed options for a summer band trip. Motion to approve the summer band trip to Branson, Missouri as discussed, Motion Carried: 7-0.

Athletic Field discussion. Parkhill and CadCo reviewed the potential sites. The west side of the football field has space restrictions. The board authorized to contact both companies to obtain information on the entity’s recent athletic facilities projects.

Dr. Roach presented a quote from Caldwell Chevrolet to purchase a 2022 Chevrolet 3500HDS Silverado Crew Cab pickup for $42,845. Motion to Approve purchase of the 2022 Chevrolet 3500HD Silverado Crew Cab pickup for $42,845 per Buy Board pricing as presented. Motion Carried: 7-0.

The following are the highlights from the December 13 and 15, Olney ISD School Board Meeting: President Bailey introduced Kathy London, of TASB to provide a summary of the district’s policy review. President Bailey opened the public hearing regarding the school Financial Integrity Rating System (FIRST) report 6:37 p.m. No public comments. Board minutes from previous meeting where reviewed and approved. The Board discussed and approved the financial reports.

ITEMS for INFORMATION & DISCUSSION: Dr. Roach reviewed the district’s enrollment as of November 30, 2021. High school reported 202, down five from last month. Junior High reported 161, down one from last month, and elementary school reported 331, down two from last month. This is a total of 694 which is down eight from last month. The average daily attendance for November was 622.11.

Dr. Roach and Mr. Orsak provided an update on the Child Nutrition/Food Services operations. The cafeteria generated over $50,900 in meal reimbursement in November. A new steamer and hot water dispenser have been installed.

Dr. Roach and Mrs. Walker reviewed TRS Active-Care health insurance options. Dr. Roach and the board reviewed athletic facilities planning and financing options.

Pursuant to Section 551.071, Texas Government Code, consultation with legal counsel regarding legal matters related to term contract teacher’s abandonment of employment contract, the Board entered into closed session at 7:25 p.m. Pursuant to Section 551.074, Texas Government Code, deliberations concerning term contract teacher, Claire Spivey’s, abandonment of employment contract.

Open Session 7:29 pm. Motion to issue a finding in accordance with Texas Education Code Section 21.210(c)(2) and 19 Texas Administrative Code 249.14(j), that good cause did not exist for Claire Spivey, a term contract teacher, to abandon her employment contract, abandon her position, and attempt to resign from Olney ISD, Motion Carried: 7-0. Motion to authorize the Board President to send written notifications to Ms. Spivey and the State Board for Educator Certification seeking sanctions for Ms. Spivey’s abandonment of her employment contract.

Dr. Roach introduced Richard Rogers of CADCO Architectural Firm from Abilene, Texas. Mr. Rogers presented various options on a new baseball and softball field complex plus associated construction costs.

Dr. Roach requested hiring authority through the Christmas break. Motion to approve the superintendent, Dr. Greg Roach, to have final hiring authority through the 2021-22 Christmas holiday break as presented, Motion Carried: 6-0.

The Olney Enterprise

213 E. Main St.
PO Box 577

Olney, Texas 76374


Phone: (940) 564-5558

Fax: (940) 564-3992