Olney ISD School Board Meeting

Olney School Board Start of 2020 Meeting

MEMBERS PRESENT: Jake Bailey, Dirk Barrington, Len Bernhardt, Jeff Harvey, Kyle Hinson, Kenley Lane, Theresa McClatchy.

MEMBERS ABSENT: None.

ADMINISTRATORS PRESENT: Dr. Greg Roach-Superintendent,Jennie Walker-Human Resource Director, Matt Caffey-High School Principal, Amanda Barrentes-Junior High Principal, Rodney Bennett-Band Director.

VISITORS PRESENT: Lauren Sullivan.

ORDER OF BUSINESS: President Jake Bailey called the regular meeting of the Olney Independent School District’s Board of Trustees to order at 6:00 p.m.

The meeting has been duly called, and a notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551, and that a quorum of board members was present.

Trustee Harvey provided an opening prayer.

President Bailey opened the Public Hearing for the Texas Academic Performance Report (TAPR) report at 6:01 p.m. President Bailey closed the Public Hearing at 6:03 p.m.

Kyle Hinson arrived at 6:18 p.m. The Board reviewed the minutes from the January 13, 2020 regular meeting. Motion By: Dirk Barrington Seconded By: Kyle Hinson Motion to approve the January 13, 2020 Board minutes as presented. Motion Carried: 7-0 No one registered for Public Comments.

No one registered for Public Comments.

No budget amendments for the current fiscal budget.

The Board reviewed the December 2019 Deposits and Bank & Investments Report. The Board reviewed the financial summary report. Motion By: Len Bernhardt seconded By: Dirk Barrington Motion to approve all the financial reports as presented. Motion Carried: 7-0

ITEMS for INFORMATION: Dr. Roach presented the December 31st school enrollment data. Elementary school reported 316 students; junior high school reported 171 students; and high school reported 160; for a total of 647 students.

Dr. Roach presented details of the 2019-20 Safety and Security Grant Applications in which the District will receive $25,000 to apply towards a new campus security camera system. No social services report was available. Dr. Roach reviewed the Region 9 ESC Board of Directors election.Dr. Roach reviewed the draft Board planning and recognition meeting calendar and dates. Dr. Roach reviewed the upcoming May 2nd board election for Place 6 and Place 7.

Lauren Sullivan, Young County Election Administrator, presented information on election law, procedures, cost, and election site options.

ITEMS for ACTION: Dr. Roach presented details of the February 18th bond payments. The Bond Series 2010 has payment of $171,125.00 while the Bond Series 2017 has a payment of $371,750.00. Motion By: Kyle Hinson Seconded By: Theresa McClatchy Motion to Approve electronic payments of the Bond Series 2010 in the amount of $171,125.0 and Bond Series 2017 in the amount of $371,750.00 as discussed. Motion Carried: 7-0

Dr. Roach and Dr. Bennett provided details of new band uniforms. Motion By: Len Bernhardt seconded By: Jeff Harvey Motion to Approve ordering new band uniforms as discussed. Motion Carried: 7-0

Dr. Roach provided updated information regarding the District’s options to post for district security personnel and bring applicants to the Board. Motion By: Len Bernhardt Seconded By: Theresa McClatchy Motion to Approve posting for a district security personnel position as discussed. Motion Carried: 7-0

Dr. Roach presented the Early Childhood Memorandum of Understanding with Rolling Plains. Motion By: Dirk Barrington Seconded By: Len Bernhardt Motion to Approve the Early Childhood Memorandum of Understanding with Rolling Plains as discussed. Motion Carried: 7-0

Dr. Roach presented details of the Texas Clean School Bus (TCSB) Program with which the District applied for a $73,800 grant. Dr. Roach was approved to spend available funds to buy buses, the number of which will depend on receipt of the TCSBP grant. Motion By: Jeff Harvey Seconded By: Len Bernhardt Motion to Approve purchasing school buses depending on the TCSBP grant and available funds as discussed. Motion Carried: 7-0

The Board reviewed professional contracts. Motion By: Jeff Harvey Seconded By: Dirk Barrington Motion to approve a dual probationary contract for the 2019-2020 school year, subject to assignment, for Greg Fortner, as recommended by Dr. Roach. Motion Carried: 7-0; Motion By: Kenley Lane Seconded By: Theresa McClatchy Motion to approve halftime administrative contract for the 2019-2020 school year, subject to assignment, for Elaine Reno, as recommended by Dr. Roach. Motion Carried: 7-0; Motion By: Jeff Harvey Seconded By: Len Bernhardt. Motion to approve probationary contract for the 2020-2021 school year, subject to assignment, for Sidney Stafford, as recommended by Dr. Roach. Motion Carried: 7-0; Motion By: Len Bernhardt Seconded By:- Jeff Harvey. Motion to approve probationary contracts for the remainder of the 2019-2020 school year, subject to assignment, for Diane Ickert and Anne McQueen, as recommended by Dr. Roach. Motion Carried: 7-0

President Bailey called the meeting to closed session at 8:50 p.m. Board reconvened at 10:07 p.m. Motion By: Len Bernhardt Seconded By: Dirk Barrington. Motion to extend contract of superintendent Dr. Greg Roach from February 1, 2022 to June 30, 2023 with a 1% salary increase. Motion Carried: 7-0

The Board discussed future Board meeting dates. February 10th and February 24th

Motion By: Dirk Barrington Seconded By: Kyle Hinson. Motion to set next board meeting for recognition of students and staff, planning, and goal setting for February 10th as discussed. Motion Carried: 7-0

Motion By: Theresa McClatchy Seconded By: Kenley Lane. Motion to approve calling for Olney ISD Trustee Election on Saturday, May 2, 2020 with early voting to be held in Olney and election day voting in Olney and Megargel, for the terms of Place 6 Kyle Hinson and Place 7 Theresa McClatchy as presented. Motion Carried: 6-1 For: Bailey, Bernhardt, Harvey, Hinson, Lane, McClatchy; Against: Barrington

The Olney Enterprise

213 E. Main St.
PO Box 577

Olney, Texas 76374


Phone: (940) 564-5558

Fax: (940) 564-3992